Īs a security measure, you must first be connected to the Virtual Private Network (VPN) service before remoting into a Uni computer. These two initial steps need only be performed once, but must be done on the computer yo u intend to remote toin advance of working remotely. Another useful course is Data Protection Training for Research (self-enrol via Learn). Make sure you have completed the compulsory University of Edinburgh e-learning on Information Security Essentials and Data Protection Training.University of Edinburgh policies on Information Security and Data Protection apply.Use a ‘clean desk clean screen’ policy when you are away from your work area (hard copy documents out of sight, unattended device locked).If using hard copy data that you need to dispose of, describe how you will do this.Any identifiable information in hard copy or accessible on devices must be stored locked away.Remember that using a study ID number is still considered identifiable information if the key to the pseudonymisation is within your organisation.If accessing identifiable information online, use University VPN or secure remote desktop connections, see University InfoSec webpage.Check that your home is secure with lockable doors and windows, and the keys for those are secure.Check that there is justification to be accessing confidential data in this way.Data Sharing Agreements usually have specific details about how data can be accessed and used, check you are abiding by the agreement if you work under one.Check that remote working is possible within the scope authorised by the Information Asset Owner (generally for research this will be the study PI).
If you are using Remote Desktop in order to carry out your work and not just access data please help us understand this work by completing this one minute survey. Therefore, to ensure your data that is only locally stored on that machine is safe and available to you we urge you to immediately copy such data to the DataStore central storage service or a University cloud storage service (such as Onedrive or Sharepoint) in line with data sharing agreements or relevant information governance policies wherever possible – please see this guide to storage options for research data to see the options available. You will be able to access this data once this is done following the Off-site Working guides. Research data storage optionsīecause access to University buildings is now very restricted, technical support staff will not be able to physically resolve any issues that arise with your computer in a University building. Remote Desktop is a way to connect to and use your desktop computer in a University building from your devices at home. In the current ongoing situation as each of us look to manage working from home, you may require to connect to your desktop computer in a University building – although it should be emphasised that most people do not need to do this.
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